Tail Spend Management

Q-Card for Human Resource Professionals

Equip your departments with a high-quality expense management tool to prevent common issues such as personal financing for corporate expenses, sharing credit cards, exposure to potential fraud, and trust issues. Provide all your employees with a secure expense solution that consistently works!

Keep the business running

Make sure your team can always cover both small and large business expenses. Approve and issue a virtual card simultaneously in just seconds to keep operations running smoothly.

Consumer like experience

Some purchase requisition processes are quite complex, and not everyone in the company can navigate them independently. Provide all your colleagues with a new, easy-to-understand purchase process for all tail expenses.

Expense management

Track, analyze, and efficiently manage your employees' expenses while simultaneously providing your teams throughout the company with a tool to pay directly via our Q-Card app with virtual cards.

Why HR professionals choose Q-Card

As an HR professional, you are constantly trying to create a positive work environment and improve employee satisfaction to boost retention and productivity.

Regarding productivity, I recommend visiting our other 'by department' pages related to finance and procurement.

When it comes to employee satisfaction, it is crucial that employees feel trusted, do not need to use their private funds to pre-finance company expenses and have a purchasing process that is easy to understand and provides a buying experience similar to what they are accustomed to in their daily lives.

Our high-quality virtual Q-Card payment cards provides the solution

Our Q-Card app allows employees across your entire organization, or multiple entities if applicable, to use a single purchasing process for small or infrequent purchases at vendors. Whether the purchases are made online or at a point-of-sale, the app covers both scenarios, while enabling your budget holders or other colleagues in an approval role to authorize the expenses first. 

For more information on how our Q-Card app and service function, please visit our 'how it works' page.

 

Payment_Cards

No personal funding or private cards

With Q-Card, your employees can avoid situations where they need to use their personal funds for corporate expenses. Business expenses often arise unexpectedly, and if your employee lacks the necessary funds, it becomes problematic. With the Q-Card app, they can request a virtual card with a specific budget at any time of the day, which budget holders or procurement can approve in seconds. This way, you can prevent delays and allow your employees to complete their tasks promptly.

No personal funding or private cards

No physical card hand-overs

There is no longer a need to pass around a corporate debit or credit card. With Q-Card, each employee has their own unique account, and each requested and approved virtual card is assigned to them, eliminating the risk of lost or misused physical cards.

No physical card hand-overs

Built-in safety: Anti-theft & anti-hacking

As technology advances, the risk of fraud also increases. The 3D Secure features in our app make online payments safer. Ensure that not only your organization is protected, but also that the vendors where the purchases are made. 

Built-in safety: Anti-theft & anti-hacking

Avoid employee trust issues

By equipping each employee with their own Q-Card app, HR guarantees transparency and a straightforward process in managing expenses. This fosters trust, reduces misunderstandings, and creates a culture of accountability.

Avoid employee trust issues

Explore more!

Experience a complimentary personalized demonstration with a Q-Card solution specialist, designed to provide you with an in-depth understanding of our platform and its features.

Does your existing process offer equal benefits to both your employees and your organization?

The Importance of Expense Management for HR

Expenses in relation to HR

Numerous individuals within your organization participate in handling expense claims, and the administrative tasks associated with this process can take up to 20 minutes per claim. The employee who incurred the expense, the approver, and the finance team are all spending significant time on this, which could be redirected to more valuable tasks if you adopt a Q-Card method of operation.

Furthermore, the Q-Cards purchasing process eliminates the need to process expense claims, thereby reducing the tasks of chasing invoices and receipts and correcting errors made by others. This will greatly benefit your accounting and financial teams. Additionally, communication between all involved parties often results in lengthy emails or phone calls, where tensions can arise due to issues surfacing later.

 

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FAQ

Is it possible to share a Q-Card with colleagues?

No, each employee can have their own account and request their own virtual cards for different purposes. Since all cards and requests are made from individual employee q-card accounts, a complete audit trail is available, reducing the risk of fraud exposure.

Is Q-Card a credit or debit card?

Our standard product offers fully functional Mastercards and Visa cards, but they operate on a debit card principle, meaning all expenses are paid through a funding account.

Having problems with your cash flow? Get in touch, and one of our experts will explore ways in which we can help.

Can you use the Q-Card everywhere you go?

Q-Cards can be issued as Mastercards or Visa cards, which are accepted almost anywhere in the world, as they are part of the world's most extensive global card networks, both online and offline.

Are your employees struggling with specific use cases? Get in touch with one of our team members, and we will do our best to find a suitable solution.

Does the Q-Card support contactless payments?

Yes it does. The user has the possibility to pay contactless via the Google Pay or Apple Pay integration at a POS terminal.

Can the Q-Card be used at ATM's?

It is not possible to use the Q-Card to withdraw money from ATMs.

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Article 10 Minutes of reading

CPO Strategy - Issue 41

Heijmans & Q-Card: Constructing Procurement

Heijmans developed an influential relationship with the Q-Card App at the beginning of 2023. The firm opted for Q-Card's virtual cards to bring their spend under management. By adding Q-Card to its 2023 digital agenda, Heijmans is extending its P2P process, improving upfront visibility and cost control for a wide range of indirect spend categories throughout multiple departments. 

Read More

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The new Dutch fintech label, headquartered in Rotterdam, Q-Card allows companies to provide their employees with virtual payment cards through a uniform tail spend management solution.

Enhance your tail-spend management

Start your journey with Q-Card today!

Book a complimentary workshop with one of our experts to determine the top priority for your digital transformation. We are eager to discuss the numerous options available and how we can support you in conducting the analysis and establishing a robust business case.

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