Virtual Credit Card Secure Payment Options

Each Q-Card can be connected to your digital phone wallet. When being asked to pay, open the Q-Card in your phone wallet (Apple or Google wallet) and hold or tap the card on a contactless-enabled card reader. The cardholder's payment information is securely stored in the NFC chip and transmitted to the merchant's terminal for authorization. That way, no physical card is required anymore.

Instead of using a credit card, the Q-Card application can also initiate a bank transfer. To do so, the requester must initiate the transfer and include an attached invoice document, as well as the beneficiary details, payment date, invoice reference, and a valid IBAN. This request follows the same approval process as a standard expense request and must be approved by the relevant management team. Once approved, the invoice is exported to the ERP which in return will mark the invoice as paid by updating the payment date and attaching VAT and payment confirmation documents.

A small processing fee will be charged for each invoice paid by Q-Card and processed through our app. The rates for this and other services we offer are always customized and are transparently presented by our team at the time of making a proposal.

The payment receipts can be added to the application itself. The easiest way is to open the Q-Card app on the mobile device and navigate to the third tab which holds the individual transactions. In there, a picture can be uploaded or taken. Payment receipts can however also easily be uploaded via the laptop by clicking on the paper clip symbol.

As a member of the System Administration team, the user can add and manage users and teams for the linked branch account. Within the "Users App," new users can be added by entering their email address, first and last name, and role. The next step is to assign the newly added user to a team. In the "Teams" tab, the system admin can either create a new team or assign users to existing teams. These tasks can also be performed via API, allowing new users to be automatically integrated when added to the internal ERP system.