Q-Card for Procurement Professionals

We believe in keeping it simple, and our main goal is to help your organization manage its tail spend effectively. Therefore, we believe that not all spending should go through a complicated purchase requisition process. Q-Card simplifies the way everyone within your company can make purchases in line with company policies.

1. Q-Card functions as a sub-administration for long-tail transactions.
2. Our Q-Card requests are equivalent to purchase requests.
3. Q-Card serves as a purchase order through a standard approval model but is integrated with a payment method that the request uses directly.

Naturally, our extensive integration capabilities ensure that all data, including coding and attachments, is automatically sent to the underlying ERP or bookkeeping tool.

Pre-Approvals: Q-Card requires purchase approvals before virtual cards for a specific purpose are issued, making sure all expenses align with budgetary goals and preventing unauthorized spending. Reduces Maverick Spend: By guiding employees to approved suppliers and discouraging out-of-policy purchases, Q-Card significantly reduces unplanned, costly buys. Refer to preferred suppliers and existing catalogues: Employees can easily be referred to preferred suppliers and catalogues during the Q-Cards pre-approval process, making sure your employees always choose cost-effective options. 

The design of our interface has recently been updated and is straightforward, showing only the necessary features for a streamlined workflow, clearly labelled with an organized menu so your employees can easily navigate through the app without extensive training. Our mobile app provides access for both requesters and approvers on the go and is equipped with real-time notifications, allowing any purchase to be approved and made within seconds.

Yes! Many vendors within your tail are not important and are very time-consuming and costly to create and maintain. However, it is often company policy to do so. Q-Card is your sole vendor for all these transactions and functions as a sub-administration, ensuring you no longer have to manage these unimportant vendors, yet still have access to all the data within our easy-to-use dashboards or your underlying systems via integration. Saving your company on average about 100 EUR per vendor!

Any transaction completed via Q-Card or invoice approved for wire transfer via our Q-Card app is not subject to any manual invoice handling or processing. We make sure your vendor is being paid and All data from the purchase transaction can be automatically transferred to your ERP or accounting package through integration, including coding details, expense category, attachments, etc.